ONCOHELPER AI INC. PRIVACY POLICY.
Approved by resolution of the Board of Directors on June 30, 2025
Effective date: June 30, 2025
WHO WE ARE
OncoHelper AI, Inc. is a nonprofit organization organized under the laws of the United States. In this Privacy Policy, OncoHelper AI, Inc. is referred to as OncoHelper AI, we, us, or our. We are the data controller for personal information collected through our website and related online forms.
Legal name: OncoHelper AI, Inc.
Mailing address: 1486 BLUE HERON PT, MANNING SC, 29102 USA.
Email for privacy inquiries: info@oncohelperai.org
Employer Identification Number: 39-2937803
SCOPE
This Privacy Policy describes how we collect, use, disclose, and protect personal information when you visit our website, submit contact or collaboration forms, subscribe to updates, make donations, or otherwise interact with us online or offline. It applies to information collected from individuals in the United States and, where applicable, to individuals located in the European Economic Area and the United Kingdom.
INFORMATION WE COLLECT
a. Information you provide directly
• Contact details such as name, email address, phone number, organization, and role
• Collaboration and inquiry details such as your message content and documents you choose to upload
• Donation information such as donation amount, frequency, designation, and billing details, which are processed by our payment and donation service providers
• Newsletter and event sign up details
• Application and participation information for research collaborations and programs
• Any other information you choose to provide
b. Information collected automatically.
When you visit our website, we and our service providers may automatically collect device and usage information such as Internet Protocol address, browser and device type, operating system, referring and exit pages, pages viewed, links clicked, approximate location derived from Internet Protocol address, and timestamps. We may use cookies and similar technologies to collect this information.
c. Information from third parties.
We may receive information about you from donation platforms, payment processors, analytics and email service providers, fiscal sponsors, partner institutions, and publicly available sources consistent with applicable law.
COOKIES AND SIMILAR TECHNOLOGIES
We and our service providers use cookies and similar technologies for website operation, security, performance, audience measurement, and to remember your preferences. You can manage cookies through your browser settings. If you disable cookies, some website features may not function properly. Where required by law, we will request your consent before setting non essential cookies.
HOW WE USE PERSONAL INFORMATION
We use personal information for the following purposes and legal bases:
• To provide, secure, and improve our website and services. Legitimate interests; consent where required.
• To respond to inquiries, collaboration proposals, and support requests. Legitimate interests; performance of a contract where applicable.
• To manage donations, acknowledgments, tax receipts, and donor relations. Legitimate interests; compliance with legal obligations; performance of a contract where applicable.
• To send administrative notices, newsletters, and updates that you request or that relate to our mission. Legitimate interests; consent where required. You may opt out at any time.
• To conduct program operations, research project coordination, due diligence, and compliance checks. Legitimate interests; compliance with legal obligations.
• To protect our rights, users, donors, and the security and integrity of oursystems. Legitimate interests; compliance with legal obligations.
• To comply with applicable laws, legal process, and regulatory obligations.
Legal obligation
HOW WE DISCLOSE PERSONAL INFORMATION
We may disclose personal information to:
• Service providers and vendors. For example, website hosting, Webflow development, analytics, email delivery, customer relationship management, donation and payment processing such as Donorbox and its integrated processors.
• Fiscal sponsors and project partners. When necessary to process donations designated for a sponsored project or to evaluate and operate collaborative programs, subject to appropriate safeguards.
• Professional advisers. Auditors, accountants, and legal counsel under confidentiality obligations.
• Authorities and regulators. When required to comply with law, legal process, or to protect rights and safety.
• Successor organizations. If we undergo a reorganization or transfer permitted for nonprofit entities, personal information may be transferred consistent with law and this Policy. We do not sell or rent personal information for monetary consideration. We also do not share personal information for cross context behavioral advertising as defined by applicable state privacy laws. If our practices change, we will update this Policy and provide any required notices or opportunities to opt out.
DONATIONS AND PAYMENT INFORMATION
Online donations may be processed by third party platforms and payment processors. We do not store full payment card numbers. Processors may store and process your billing information in accordance with their own privacy policies. We recommend you review the applicable processor privacy policy when making a donation.
EMAILS AND COMMUNICATION CHOICES
You may opt out of non transactional emails at any time by using the unsubscribe link in our messages or by contacting us at info@oncohelperai.org. We may still send you transactional or administrative messages, such as donation receipts or notices about requested services.
DATA RETENTION
We retain personal information for as long as necessary to fulfill the purposes described in this Policy, including for legal, accounting, audit, and reporting requirements, and then delete or anonymize it consistent with our records management schedules and applicable law.
SECURITY
We implement administrative, technical, and physical safeguards designed to protect personal information from unauthorized access, use, and disclosure. No method of transmission over the Internet or electronic storage is completely secure, and we cannot guarantee absolute security.
CHILDREN’S PRIVACY
Our website and programs are not directed to children under thirteen years of age. We do not knowingly collect personal information from children under thirteen. If you believe a child has provided personal information to us, please contact us so we can take appropriate steps to delete such information.
HEALTH INFORMATION NOTICE
OncoHelper AI is not a healthcare provider and does not act as a covered entity under the Health Insurance Portability and Accountability Act. We do not request or require protected health information from website visitors. If you choose to share health related information with us, you do so voluntarily. We will treat such information consistent with this Policy and any applicable data use agreements with partners.
INTERNATIONAL TRANSFERS
If you are located outside the United States, your personal information may be transferred to and processed in the United States or other countries that may have different data protection laws than your country of residence. Where required, we will implement appropriate safeguards such as standard contractual clauses.
RIGHTS OF INDIVIDUALS IN THE EUROPEAN ECONOMIC AREA AND THE UNITED KINGDOM
If you are located in the European Economic Area or the United Kingdom, you may have the following rights subject to exceptions under applicable law: access, rectification, erasure, restriction, objection to processing, data portability, and withdrawal of consent where processing is based on consent. You also have the right to lodge a complaint with your local data protection authority.
Lawful bases relied upon are described in Section 5. To exercise your rights, contact us at
info@oncohelperai.org. We may request information to verify your identity and to locate your information.
UNITED STATES STATE PRIVACY DISCLOSURES
Certain state laws provide residents with rights regarding their personal information. Depending on your state of residence, these may include the right to know, access, correct, delete, obtain a portable copy, and opt out of targeted advertising, the sale of personal data, and certain profiling. These laws currently include those of California, Colorado, Connecticut, Delaware, Iowa, Montana, Oregon, Tennessee, Texas, Utah, and Virginia, and may expand over time.
We do not sell personal information and do not engage in cross context behavioral advertising. If we begin practices that require an opt out, we will provide a clear method to exercise your rights. California residents may also submit authorized agent requests as permitted by law. We will not discriminate against you for exercising your rights. How to submit a rights request
Email:
info@oncohelperai.orgMail: 1486 BLUE HERON PT, MANNING SC, 29102 USA
We will take reasonable steps to verify your identity before fulfilling are quest.
Global Privacy Control
Where legally required, we will treat a valid Global Privacy Control signal as an opt out request for the browser or device on which it is received.
THIRD PARTY LINKS
Our website may contain links to third party websites, platforms, or services. We are not responsible for the privacy practices or content of third parties. We encourage you to review their privacy policies.
RESEARCH, COLLABORATIONS, AND DUE DILIGENCE
When you submit collaborative proposals, curricula vitae, biosketches, or related materials, we will use them to evaluate scientific and operational feasibility, to assemble project teams, to obtain required approvals, to administer funded projects, and to fulfill audit and reporting obligations. We may share such materials with internal reviewers, advisors, and partner institutions under confidentiality where appropriate.
YOUR RESPONSIBILITIES
Please do not include sensitive personal information in free text fields unless necessary for your request. Sensitive information includes government identification numbers, financial account numbers, and detailed medical records. If we reasonably determine that a submission contains unnecessary sensitive information, we may delete or redact it to reduce risk.
CHANGES TO THIS POLICY
We may update this Policy from time to time to reflect changes in our practices or applicable laws. The updated Policy will be posted on our website with a new effective date. Material changes will be highlighted for a reasonable period.
CONTACT US
For questions about this Policy or our privacy practices, please contact:
OncoHelper AI, Inc.
Attention: Privacy
Email:
info@oncohelperai.orgMail: 1486 BLUE HERON PT, MANNING SC, 29102 USA
